International Society for Ion Mobility Spectrometry - ISIMS

Article I
Name and Purpose

Section 1: Name


The Name of the organization shall be the International Society for Ion Mobility Spectrometry hereinafter referred to as "the Society."

Section 2: Purpose

The purposes of this Society are:
a) Promote the use of ion mobility spectrometry (IMS) and ambient pressure gas phase ion-molecule chemistry as an analytical technique.
b) Provide opportunity for development through short courses on IMS theory and practice.
c) Provide opportunity for the free exchange of ideas and information on IMS through yearly conferences, poster sessions, vendor exhibits, and publications.
d) Encourage the spirit of unity and cooperation among Society members to advance the Society’s objective.

Section 3: Restrictions


This Society shall be restricted to dues paying members. The Society is open to those using IMS or with a strong interest in IMS as an analytical technique.

Article II
Membership

Section 1: Requirements

Membership is extended to all scientists, management and sales personnel, and university students who are interested in the development of IMS as an analytical technique or are interested in ambient pressure gas phase ion-molecule chemistry.

Article III
Dues

Section 1: Annual Dues

Active membership is contingent upon timely payment of dues.

 

Article IV
Officers and Board of Directors

Section 1: Steering Committee

A Steering Committee consisting of individuals who have hosted a Conference shall be responsible for drafting by-laws of the Society and presenting the by-laws to the general membership for acceptance at a regularly scheduled meeting of the Society. The by-laws shall be presented to the general membership on the first day of the 2004 annual meeting and voted on for acceptance on the final day of the 2004 meeting by the general membership. The Steering Committee shall nominate the inaugural slate of officers. The Steering Committee shall become defunct upon election of Officers.

Section 2: Board of Directors

The policy-making body of the Society shall be a Board of Directors consisting of the officers and two at-large members, with the exception of the inaugural officers and at-large members who shall be appointed by the Steering Committee members of the Board of Directors shall be elected by the general membership, as well as the chairpersons of the Programs and the Professional Development Committees. The immediate past-president will also serve as a voting member of the Board. The Chairperson of the Board shall be the current President.

Section 3: Officers

The officers of this Society shall be a President, Vice President, Secretary, and Treasurer, elected by the general membership (an exception is made for the inaugural officers).

Section 4: Eligibility and Duties

Eligibility requirements and duties of officers and directors shall be as prescribed in the bylaws.

Article V
Election

Section 1: Officers and Directors

The election of officers and directors shall be by secret ballot by the general membership as prescribed in the bylaws at the annual IMS conference.

Section 2: Nominations

Nominations for officers and members of the Board of Directors shall be presented to the membership at the time of registration for the annual meeting.

Article VI
Meetings

Section 1: Annual Meeting

There shall be an annual meeting of the Society as prescribed in the bylaws.

Section 2: Board Meetings

The Board of Directors shall meet regularly at least once a year. Special meetings may be called by the Chairperson of the Board, or upon petition generated by at least three members of the Board of Directors.

Section 3: Meeting Quorum

The quorum at the annual meetings for the transaction of business shall be 25% of the membership of the Society. A quorum of the Board of Directors for the transaction of business shall be a majority of the Board of Directors.

Section 4: Procedure

The rules of procedure contained in Robert’s RULES OF ORDER, REVISED shall be used in the conduct of business of the Society in all cases that are not covered by the constitution, bylaws, or other special rules of this Society.

Article VII
Committees

Section 1: Standing Committees

The minimum standing committees shall consist of the Programs Committee, and Nominations Committee. Additional committees may be authorized by the Board of Directors.


Section 2: Committee Chairpersons

The Chairpersons of all standing committees shall be appointed by the President and concurred upon by the Board of Directors. The standing committees shall provide reports to the Board of Directors.


Section 3: Special

Special committees of a temporary nature may be established by the President.

Article VIII
Amendments

Section 1: Procedure

The constitution may be amended by a two-thirds vote of the members present at any regular or special meeting where a quorum is present. Amendments must be proposed in writing over the signed petition of ten (10) members, and presented to the Board of Directors at least 30 days prior to a regularly scheduled meeting. The Board of Directors must give notification of the vote on a proposed amendment at the beginning  of a regularly scheduled meeting. The vote shall take place on the last day of regularly scheduled meeting.

 

BYLAWS

ARTICLE I
Membership

Section 1: Admission to Membership

Any eligible person desiring membership in the Society shall submit a property completed application form to the Society Secretary, accompanied by the current dues, and the registration fee, when applicable. Eligibility for membership is defined in Article II of the ISIMS Constitution.

Section 2: Acknowledgement of Membership

Upon recommendation of acceptance of the application, the secretary shall notify the applicant of his/her status.

Section 3: Ineligibility

Persons who miss more than four consecutive annual Society conferences will be dropped from mailing lists and membership. Membership can be reinstated by contacting the Society Secretary or attendance at an annual Society conference.

Section 4: Resignations

Anyone who voluntarily resigns and reapplies for admission shall become a member again.

Section 5- Retired Members

Members who retire from active work in the IMS field and are over 62
years of age shall have their dues waived.

ARTICLE II
Eligibility of Officers and Directors

Section 1: Officers

Officers consist of the following positions: President, Vice President, Secretary, and Treasurer. Any candidate for these positions shall have been a member of the Society for two (2) years before taking office.

Section 2: Directors


The Directors consist of the Chairpersons from the Programs and Professional Development committees and two (2) at-large members. Any candidate for these positions shall have been a member of the Society for one year before taking office.

ARTICLE III

Dues

Section 1: Annual Dues

Each member shall be required to pay dues for the coming year either by charge card(s), which are currently accepted by the Society, or by a personal check prior to the annual conference or at the conference registration.

ARTICLE IV
Duties of Officers and Board of Directors

Section 1: Chairperson of the Board

The President shall preside at all meetings of the Board of Directors. The Secretary will take minutes of the Board meetings and he/she shall communicate to the membership the policies and actions of the Board.


Section 2: Board of Directors

Duties shall be:
a) Serve as the policy-making body of the organization.
b) Set immediate goals for the current administrative year, and long range plans and goals for future development.
c) Appoint a committee for the annual audit of the books.
d) Serve as an evaluation committee to report on membership, meetings, programs, and other activities.
e) Continuously monitor activities in the Society to assure that board policies are being observed.
f) The Board of Directors may cause the removal and replacement of a director for irregular attendance at Board meetings or failure to fulfil his/her responsibilities upon a two-thirds vote of the entire Board.

Section 3: Board Membership

The Board of Directors will be composed of the following members:

President, Vice President, Secretary, Treasurer, Chairpersons of the Nominating, Programs and Professional Development committees, Immediate Past President, two at-large members.

Section 4. President

Duties shall be:
a) Responsible to the Board of Directors for the satisfactory operation of the Society in accordance with the constitution and the bylaws established by the Board.
b) Establish organizational structure and staff it.
c) Preside at all regular and special membership meetings of the Society.
d) With the Secretary, sign all written contracts of the chapter as authorized by the Board of Directors.
e) Following term as President, serve on the Board of Directors as Past President for the next program year.
f) Signature authority in the absence of Treasurer.

Section 5: Vice President

Duties shall be:
a) In the absence of the President, perform the duties of the President,
b) Perform such other duties pertaining to the office as may be designated by the President.

Section 6: Secretary

Duties shall be:
a) With the President, sign all written contracts as authorized by the Board of Directors.
b) Maintain membership records.
c) Take minutes of all Board meetings, general membership meetings and send minutes general membership.
d) Perform such other duties pertaining to his/her office as may be designated by the President.

Section 7: Treasurer

Duties shall be:
a) Assume responsibility for the funds of the Society and deposit them in a depository approved by the Board of Directors.
b) Pay all bills that fall within the budget, provided the invoices are approved by the official responsible for the activity.
c) Pay all other bills which are duly approved by the Board of Directors.
d) Keep books of account of receipts and expenditures which shall be open at all times for inspection by the, Board of Directors.
e) Make such reports as designated by the President.

ARTICLE V
Committees

Section 1: Standing

 

The Standing committees shall consist of Nominating and Programs. Membership on these committees shall be open to all members. All Chairpersons to standing committees shall be appointed by the President and concurred upon by the Board of Directors.

Section 2: Nominating

The Nominating committee and its procedures shall be described in Article VII.

 

Section 3: Programs

The purpose of the Programs Committee is to assist the sponsors of the annual conference with planning, organizing, budgeting, and initial expenses. A major function of the Programs committee is to offer invitation(s) to invited speakers, review contributed abstracts to establish the technical program, and select the session chairs for each conference. Session chairmen insure that submitted papers are properly reviewed for technical and grammatical content.

Section 4: Special Committees

The Special committees may consist of an editorial, finance or other committees of a special nature. Membership to these committees shall be made by the Board. All Chairpersons to special committees shall be appointed by the President and concurred upon by the Board of Directors.

Section 5: Finance Committee

The Board of Directors shall serve as the Finance Committee with responsibility for approval of the annual budget. All expenditures within budget are subject to approval of the official responsible. Any change or transfer of funds or expenditures over budget must be approved by the Board.

ARTICLE VI
Vacancies of Office

Section 1: Procedure

If a vacancy occurs in a directorship during the year, the Board of Directors shall appoint a qualified member to serve for the balance of the year. The remainder of the vacated term, if any, shall be filled by an appointed short-term director. If a vacancy occurs in an officer's position during the year, the President or the Board of Directors, shall appoint a qualified member to serve the balance of the year.

ARTICLE VII

Nominating and Election Procedure

Section 1: The Nominating Committee

The Chairperson of the Board shall appoint a committee comprised of three to five members. The Chairperson of the Board will appoint one of the members of the Nominating Committee as Chairperson. One member of the Board shall be a non-voting member of the Nominating Committee. None of the voting committee members shall be a director or officer or a candidate for office. The names of those serving on the committee shall be announced at a general membership meeting.

Section 2: Committee Instructions

The Nominating Committee shall nominate candidates for Officers and at-large members whose terms are expiring. The list of candidates selected by the Nominating Committee shall be submitted to the general membership at the beginning of the annual meeting. Additional nominations may be made from the floor upon recognition from the chair. Such nominees must meet eligibility requirements stated in Article II. The Nominating Committee shall abide by other nominating guidelines as they pertain to the special selection process(es). The committee shall receive these special nominations from the membership, along with the Officer and director nominations.

Section 3: Procedures and Time of Election

Election of Officers and Directors shall be held on the last day of the Society’s annual meeting. The Board of Directors may change the time of the election if special circumstances exist.

ARTICLE VIII
Meetings

Section 1; Annual

This meeting shall occur in conjunction with the Society’s annual conference. All business needing approval of the membership will be presented at this meeting. All annual reports will be presented. Installation of Officers and Directors will be held.

Section 2; Special

Special meetings of the Society may be called for a specific purpose only. No other business may be transacted at this meeting. Special meetings may be called by the President, a majority of the Board of Directors, or two-thirds of the membership. The membership must be given a one month advance notice before the meeting is convened.

Section 3; Board of Directors

The Board will establish annual meetings. Board meetings should be held in conjunction with the Society’s annual. Special meeting dates for the Board, in lieu of or in addition to the above, shall be as decided by the Board.

ARTICLE IX

Amendments

Section 1: Procedure

The bylaws may be amended by a two-thirds majority vote of the Board of Directors.

Section 2: Requirement

Any proposal for amendments to the bylaws must be presented in writing to the Board of Directors 30 days prior to a regularly scheduled meeting. The Board of Directors must give notification of the vote on a proposed amendment at the beginning of a regularly scheduled meeting. The vote shall take place on the last day of regularly scheduled meeting.